Details

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Bringing Together 500 GarudaFood Delegates for a 3-Day Corporate Retreat Across Kuala Lumpur & Genting Highlands

— From business discussions and a Gala Appreciation Dinner to immersive experiences across Kuala Lumpur and Genting Highlands, Qlic Solution brought together 200 delegates in Malaysia and 300 online participants through a seamless hybrid corporate retreat.

Event Details:

• Client: GarudaFood Indonesia
• Event: GarudaFood Annual Meeting 2025
• Duration: 16 – 18 January 2025 (3 Days 2 Nights)
• Programme Highlights: Annual Meeting, Corporate Tour
• Main Venue: Pullman Kuala Lumpur City Centre Hotel & Residences
• Tour Destinations: Kuala Lumpur City Tour & Genting Highlands
• Attendance: 500 Pax (International Delegates: 200 Participants from Indonesia, Virtual Participants: 300 Team Members)

Key Event Deliverables: 
1. International Delegate Hospitality & Logistics Management
Coordinated end-to-end hospitality arrangements for over 200 delegates travelling from Indonesia, including airport transfers, hotel accommodation, VVIP transportation, and on-ground logistics to ensure a smooth and comfortable experience throughout the three-day programme.   
2. Corporate Tour & Destination Experience Management
Planned and coordinated immersive destination experiences across Kuala Lumpur and Genting Highlands, managing transportation, tour guides, itineraries, attractions, and delegate movements to provide guests with a memorable Malaysian experience beyond the meeting room.
3. Annual Meeting, Gala Dinner & Production Management
Delivered a complete event production solution, including custom stage fabrication, creative event branding, programme flow management, launch gimmicks, Gala Dinner coordination, and professional production support to create engaging and impactful experiences.
4. Audio Visual, Hybrid Meeting & Technical Production
Provided professional LED display systems, sound, lighting, live streaming, live feed production, and experienced technical operators, ensuring seamless engagement for both physical and online participants throughout the Annual Meeting.
5. Delegate Engagement & Corporate Experiences
Enhanced the delegate journey through interactive experiences including the Glambot Video Booth, marching band performances, launch gimmicks, premium gifts, recognition elements, and memorable guest engagement activities.
6. Photography, Videography & Event Content Production
Captured every key moment through professional photography, videography, live event coverage, and highlight video production, providing lasting content for future corporate communications and brand storytelling.
7. On-site Event Operations & Secretariat Management 
Deployed an experienced team of project managers, production specialists, technical crew, event coordinators, and guest management personnel to oversee every aspect of programme execution, ensuring a smooth, well-coordinated experience from arrival to departure.
 

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The Qlic Difference 
"When it comes to Annual Dinners, Qlic Solution takes care of everything behind the scenes—so your team can enjoy every moment in front of it."

How Qlic Brings Your Annual Dinner To Life?
1. Event Planning & Coordination
From timelines and logistics to programme flow and guest management, we handle the planning so you can focus on your guests.
2. Creative Themes & Event Concepts
Transform your Annual Dinner into a unique experience with customised themes, visual designs, and engaging event concepts.
3. Venue Sourcing & Setup
We help identify suitable venues and manage layouts, seating arrangements, and guest flow for a comfortable experience.
4. Professional Emcees & Entertainment
Keep guests engaged with experienced emcees, live performances, interactive games, and entertainment tailored to your audience.
5. Sound, Lighting & Production
Professional production solutions that create the right atmosphere and ensure every moment runs smoothly.
6. Registration & Guest Management
Streamlined RSVP tracking, guest registration, and on-site coordination for a seamless arrival experience.
7. Photography & Videography
Capture every highlight and memorable moment for future marketing, internal communications, and company memories.
8. Accommodation & Transportation Coordination
Comprehensive arrangements for hotel stays, airport transfers, and outstation travel to ensure a stress-free experience for all attendees.

Planning your next Annual Dinner?
Whether you're organising a 50-pax appreciation dinner or a 1,000-pax gala celebration, Qlic Solution provides end-to-end event management services designed to create memorable experiences while giving your team complete peace of mind.

Let's create an Annual Dinner your employees will remember for years to come!
 

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Request a Free Annual Dinner Proposal Today!

Speak with our event specialists and start planning your next corporate annual dinner with confidence.